What this page is for
Payroll works out what each instructor is owed for the month from the classes they taught and the rate you set, and gives you a ready-made invoice or payment statement for each person. Moveya doesn't send money or calculate tax: you pay instructors the way you always do, and Payroll keeps the records.
- Who it's for
- Studio managers
- Plan
- Pro and Enterprise plans
- Section
- Team
Before you start
- Add your instructors on the Staff page.
- Make sure every class has an instructor assigned. Classes without one don't appear on anyone's payroll.
- Take attendance if you want to pay attendee bonuses or commission.
- Set your accounting year on the Accounting page so year-to-date totals are right.
Step by step
Choose the month
Open Payroll and pick the month from the dropdown at the top. You'll see the total to pay and one row for each instructor.
Set your studio default rate
Click Settings and enter a default rate, per hour or per class. Every instructor without their own rate uses it. While you're there, choose whether documents are called Invoice or Payment statement, and add your billing details and payment terms.
Fix the warnings
If you see a warning that classes have no instructor, or that an instructor has no pay rate, fix it first. Use Set rate in an instructor's row to give them a rate.
Set individual rates where needed
Click an instructor and open the Pay rates tab. Choose per hour or per class, then optionally add extra paid minutes for setup, a bonus per attendee, commission on class revenue or a minimum per class. Saving recalculates every month that isn't finalised.
Add each instructor's invoice details once
On the Payroll file tab, fill in their invoice name, address, tax reference (UTR), VAT number if they're registered, and a payment note such as "Bank transfer within 14 days". These are printed on their PDFs.
Check the statement and make adjustments
On the Statement tab, look through the classes. Open a class to change its paid minutes, set a one-off rate or fixed amount, mark it as not paid, or move it to whoever actually taught it (cover). Use Add line for extras, and add a message under Notes on invoice if you like.
- Bonus or workshop
- Private session
- Travel or training
- Deduction (subtracted from the total)
Finalise
Click Finalise on an instructor's page, or use More payroll actions → Finalise all drafts on the overview to do everyone at once. The statement locks and gets an invoice number, so later attendance or rate changes won't affect it.
Download and send
Use PDF or CSV for one instructor, or Download all PDFs for everyone in one ZIP file. Use More payroll actions → Summary CSV to give your accountant a one-page summary.
Mark as paid
Once you've paid someone, open their page and click Mark paid, adding the date and a reference if you like. This is for your records only.
Common questions
Why is a class paying £0?
The instructor has no rate, the class was marked as not paid, or someone else covered it.
Do no-shows count towards attendee bonuses?
No. Only people checked in as attended or late count. If you don't take attendance, turn on Count bookings when attendance isn't taken in Payroll Settings.
Do credit-pack and membership bookings count for commission?
No. They count as £0 class revenue, so commission only applies to paid bookings.
How do I change a statement I've already finalised?
Click Reopen. It becomes a live draft again and keeps its invoice number.
Does changing a rate change past months?
Only months that aren't finalised. Finalised and paid statements keep the rate they were finalised with until you reopen them.
Does Payroll add VAT?
No. A VAT number is printed on the invoice if you add one, but totals never include VAT.
Related guides
Ready to try it?
https://moveya.io/studio/payroll