What this page is for
Accounting puts each month's takings, fees, refunds and net in one place, with CSV and PDF exports for your accountant. Add your VAT details and exports include a VAT estimate. Moveya doesn't file VAT or Self Assessment for you.
- Who it's for
- Studio managers
- Plan
- Pro and Enterprise plans
- Section
- Insights
Before you start
- Set up payouts on the Billing page. Accounting uses the same Stripe payments as Revenue.
Step by step
Acknowledge the disclaimer
The first time you open Accounting, read the Before you export note and click I understand. This turns on the CSV and PDF exports for your studio.
Add your VAT and accounting year
Under VAT & accounting, tick VAT registered if you are, then enter your VAT number and Default VAT rate (%). Choose the month your Accounting year starts and click Save settings. None of this changes what members pay.
Choose the month
In Period summary, pick the month from the dropdown. The totals cover payments made in that calendar month.
Check the totals
You'll see Gross, Moveya fee, Stripe processing, Refunded, Refund processing and Net retained. If you're VAT registered, a VAT estimate appears too.
Include your event costs
If you've added private costs to your events on the Events page, Event costs (private) and Net after event costs appear in the summary so you can see what you made after paying for them.
Download the export
Click CSV or PDF. The CSV has the month's totals followed by one line per transaction with the date, customer, gross, net and payment status. Send the file to your accountant.
Common questions
How is the VAT estimate worked out?
It treats Gross as including VAT at your default rate and works out the VAT part. At 20%, that's one sixth of gross. It's an estimate for your accountant, not a figure to file.
Does Moveya file my VAT return?
No. Moveya prepares summaries and exports for your accountant but doesn't file anything with HMRC.
Why don't the totals match my bank?
Accounting groups payments by the month members paid, using the same definitions as Revenue. Stripe sends money to your bank later, so use Revenue to see what's been paid out.
Are cash payments included?
No. Only payments taken through Moveya with Stripe are included.
What is the accounting year used for?
It's printed on the PDF export, and Payroll uses it to work out year-to-date totals for your instructors.
Related guides
Ready to try it?
https://moveya.io/studio/books