What this page is for
Bookings is your studio's class calendar. Create one-off or repeating classes, publish them so members can book, and edit, move or delete them as plans change.
- Who it's for
- Studio managers
- Plan
- Every plan
- Section
- Schedule
Before you start
- Set up Studio Payouts on the Billing page. You can't create or publish classes until payouts are connected.
- Add your instructors on the Staff page so you can choose them under Teacher Name.
Step by step
Find your way around the calendar
Open Bookings to see the Bookings calendar for this week. Use Today and the arrows to move between weeks, and switch between Day, Week and Agenda views.
Create a class
Click an empty time slot, or the + button at the top of the calendar. The Create Class sheet opens, with the date, time and length already filled in if you clicked or dragged across a slot.
Fill in the class details
Add the Title, Description, Teacher Name, Category, Intensity and at least one tag under Tags, then the Duration (mins), Max Capacity, Date, Start Time and Location. Set the Price (GBP) members pay by card and the Credits taken when they book with a class pack.
Set booking and refund cutoffs
Under Cancellation policy, Booking cutoff (mins) is how close to the start members can still book, and Refund cutoff (hours) is how late they can cancel and still get an automatic refund.
Make it repeat
Under Recurrence, choose how often the class repeats and set Repeat until. To run several classes a day, choose Multiple per day under Time slots and add your daily time windows and the break between classes.
- Daily
- Weekly
- Monthly
- Weekdays (Monday to Friday)
- Custom (pick the weekdays yourself)
Publish or save as a draft
Use the Status dropdown at the top to choose Published or Draft, then click PUBLISH CLASS or SAVE DRAFT. Published classes are open for booking straight away. Click Public to switch a class to Private if you only want people with the link to find it.
Edit or move a class
Click a class on the calendar to open Edit Class, make your changes and save. To reschedule quickly, drag the class to a new time. For a repeating class you'll be asked whether the change applies to This event, This and following events or All events.
Delete a class
Open the class and click DELETE CLASS. This is permanent. Members who paid are refunded automatically, by card or with their pack credits back.
Filter and search
Click Filters to show only Published, Draft, Cancelled, Upcoming or Past classes. Use the search icon in the calendar toolbar to find a class by name.
Common questions
Why can't I create a class?
Your studio needs Studio Payouts connected first. Until it is, you'll see "Please set up your Studio Payouts before creating a class." Set it up on the Billing page and try again.
How far ahead can I schedule classes?
Up to 3 months ahead. This also applies to repeating classes, so set Repeat until within that window and extend the series later.
What's the difference between Price and Credits?
Price (GBP) is the drop-in price a member pays by card. Credits is what a booking costs a member using a class pack. On Pro and Enterprise plans you can set credits per class; otherwise every class costs 1 credit.
What happens to members if I delete a class?
Members who booked are told the class is cancelled, and anyone who paid is refunded automatically: card payments go back to their card and pack bookings get their credits back.
Why can't I save changes to a past class?
Classes that have already started can't be edited on their own. You'll see "Expired classes cannot be edited." For a repeating class, you can still apply changes to the future classes in the series.
Where have my cancelled classes gone?
Cancelled classes are hidden from the calendar by default. Open Filters and choose Cancelled to see them.
Related guides
Ready to try it?
https://moveya.io/bookings